DATA PROTECTION PRIVACY POLICY Shotokan Tora Gloucestershire (or “we”) are committed to protecting the privacy and security of our members and visitors to our website. Outlined below is our Data Privacy Policy to explain how we collect, use and share information collected through our website or at our events. If you have questions about these policies, we encourage you to contact us using the details in the “Contact Us” section below. This Data Privacy Policy describes how we deal with any personal data you provide to us while visiting our website, www.shotokantora.co.uk, throughout the course of various interactions by you with Shotokan Tora Gloucestershire and during the provision of services to you by Shotokan Tora Gloucestershire. By subscribing to our mailing list as a member, availing of services from Shotokan Tora Gloucestershire and/or by visiting this website, you are accepting the terms of this Data Privacy Policy. If you have any queries about this policy, you should contact the Shotokan Tora Gloucestershire team using the details in the “Contact Us” section below. At Shotokan Tora Gloucestershire we respect your right to privacy. Any personal data required by Shotokan Tora Gloucestershire for the purpose of providing services to you will be held securely and will only be used for the purposes described in this document. Shotokan Tora Gloucestershire has never, and will never, sell your data to any 3rd party. DEFINITIONS In this Privacy Policy, the terms below have the following meaning: "Shotokan Tora Gloucestershire" or "us" or "we" refers to the owner of the website: Ashley Grainger "you" refers to the user or viewer of our website. “personal data” is as defined in the General Data Protection Regulation (Regulation (EU) 2016/679) (the “GDPR”) and other applicable European and national privacy legislation and regulations (together the “Data Protection Law”), and is information that identifies you as an individual, such as: Name. Postal address, Telephone number, Email address “data controller” means the entity which, alone or jointly with others, determines the purposes and means of the processing of personal data. “data processor” means the party that processes personal data on behalf of the data controller. “European Economic Area” or “EEA” means Austria, Belgium, Bulgaria, Croatia, Republic of Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, the UK, Iceland, Liechtenstein, and Norway. “processing” means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction. “process” and “processing” are interpreted accordingly. “special categories of personal data” are types of personal data that reveal any of the following information relating to an individual: racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership. Special categories of personal data also include the processing of genetic data, biometric data, health data, data concerning sex life or sexual orientation and any personal data relating to criminal convictions or offences. Collection of personal data Shotokan Tora Gloucestershire will act as a data controller in respect of personal data collected through our site or during the course of your interactions with us. Collection of personal data by Shotokan Tora Gloucestershire arises in various ways: Information that you provide to us when registering as a member with Shotokan Tora Gloucestershire such as your first name, last name, home address and e-mail address. Information that you may provide by availing of our services or attending our events. If you contact us for any reason, we may keep a record of that correspondence. Website visitors can submit enquiries by completing enquiry forms or by submitting email enquiries. Certain personal information is needed to enable Shotokan Tora Gloucestershire to provide certain services to you, e.g. if you are a member we need your email address in order to send you information about our upcoming events. In these circumstances, if an individual does not provide the relevant personal information to Shotokan Tora Gloucestershire, Shotokan Tora Gloucestershire may not be able to provide its services to the individual. To obtain more information in relation to this, please contact us using the details in the “Contact Us” section below. Use of personal data The personal data that you provide to us may be processed for the following purposes: Delivery of your orders. Internal record keeping. We may use the information to improve our products and services. We may periodically send promotional emails about new products, special offers or other information which we think you may find interesting using the email address which you have provided. To comply with legal obligations to which Shotokan Tora Gloucestershire is subject
DISCLOSING PERSONAL DATA From time to time, Shotokan Tora Gloucestershire may disclose personal data to third parties, or allow third parties to access personal data which we process (for example where a law enforcement agency or regulatory authority submits a valid request for access to personal data) and for the purposes of fraud prevention or investigation. We may also disclose personal data to Shotokan Tora Gloucestershire’s professional advisors, auditors, technology providers and service providers, such as third parties in connection with the operation and administration of the website. Browser information collected on our website As with any website operator, Shotokan Tora Gloucestershire analyzes our website logs to constantly improve the value of our website. We use an external service to provide real-time reporting to us and our authorized agents of browser accesses to our site. This reporting includes page views, unique views, unique visitors, repeat visitors, frequency of visits, and peak-volume traffic periods. We do not use this service to gather, request, record, require, collect or track any Internet users’ personally identifiable information. Accessing and updating your personal data Shotokan Tora Gloucestershire wants to ensure that your data is kept updated, so we do request that changes are notified to us. You have the right to request a copy of the personal data held by us about you and you also have the right to have such data corrected where it is inaccurate. Data Protection Law also provides you with other rights in respect of your personal data, including: the right to erase your personal data (right to be forgotten), the right to restrict processing of your personal data; the right of data portability; the right of objection; and the right to object to any automated decision making. These rights will be exercisable by you subject to limitations as provided for in Data Protection Law. To exercise any of these rights, please contact us using the details in the “Contact Us” section below. While you may make a complaint in respect of our compliance with Data Protection Law to the Information Commissioner's Office ( ICO ) , we request that you contact us in the first instance to give us the opportunity to address any concerns that you may have. Retention of personal data Shotokan Tora Gloucestershire will retain the information you have provided as long as you remain a member or as long as there is legitimate interest. If legally required or if it is reasonably necessary to meet regulatory requirements, resolve disputes, prevent fraud and abuse, or enforce our terms and conditions, we may also retain some of your information for a limited period as required. Cookie Policy Like most websites, we gather statistical and analytical information collected on an aggregate basis of all visitors to our website. This non-personal data comprises information that cannot be used to identify or contact you. We may use cookies to remember personal settings you have chosen at our website. In no other context do we use cookies to collect information that identifies you personally. Otherwise the cookies are automatically deleted from your computer when you leave our website or shortly afterwards. We use anonymous session cookies (short-term cookies that disappear when you close your browser) to help you navigate the website and make the most of the features. Should users wish to deny the use and saving of cookies from this website onto their computer’s hard drive, they should take necessary steps within their web browser’s security settings to block all cookies from this website and its external serving vendors. SECURITY We undertake to hold any personal data provided by you in confidence and in accordance with Data Protection Law. Accordingly, we have technical and organisational measures in place to protect personal data from unlawful or unauthorised destruction, loss, change, disclosure, acquisition or access. Personal data is held securely using a range of security measures including, as appropriate, physical measures, IT measures and restricted access through approvals and passwords. The GDPR obliges Shotokan Tora Gloucestershire acting as data controller to notify the Data Protection Commission and affected data subjects in the case of certain types of personal data security breaches. Any personal data security breaches identified in respect of personal data controlled by Shotokan Tora Gloucestershire will be dealt with in accordance with Data Protection Law. The nature of the internet is such that there is no guarantee or warranty in relation to the security of any information you transmit to us via the Internet. No data transmission over the Internet can be guaranteed to be totally secure. If you have reason to believe that your interaction with us is no longer secure, please immediately notify us of the problem by contacting us in accordance with the “Contact Us” section below. Links to external websites Some sections of the Shotokan Tora Gloucestershire website provides links to external websites. You should note that we do not have any control over that other website, nor do we track what you do when you leave our website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question. Changes to our Data Privacy Policy We may change this Privacy Policy from time to time. Any changes to this Data Privacy Policy will be posted on this website and dated so you are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. CONTACTING US For further information about this Privacy Policy and/or the processing of your personal data, or to make a complaint or inquiry, please contact us at info @ shotokantora. co. uk or use the “contact us” form on the website. Updated: 10/10/2022
Website Disclaimer The information contained in this website is for general information purposes only. The information is provided by Shotokan Tora Gloucestershire and while we endeavour to keep the information up to date and correct, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability or availability with respect to the website or the information, products, services, or related graphics contained on the website for any purpose. Any reliance you place on such information is therefore strictly at your own risk. In no event will we be liable for any loss or damage including without limitation, indirect or consequential loss or damage, or any loss or damage whatsoever arising from loss of data or profits arising out of, or in connection with, the use of this website. Through this website, you are able to link to other websites which are not under the control of Shotokan Tora Gloucestershire. We have no control over the nature, content and availability of those sites. The inclusion of any links does not necessarily imply a recommendation or endorse the views expressed within them. Every effort is made to keep the website up and running smoothly. However, Shotokan Tora Gloucestershire takes no responsibility for, and will not be liable for, the website being temporarily unavailable due to technical issues beyond our control. Website Terms and Conditions These Terms and Conditions govern your use of this website ("the Website"). By using or accessing the Website, you agree to be bound by these provisions. If you do not agree to these Terms and Conditions, you may not access or otherwise use the Website. The Website is maintained by Shotokan Tora Gloucestershire The Website is hosted in the United Kingdom and all data and information related to the Website will be held there. Use of the Website You may access and use the Website solely pursuant to these Terms and Conditions for your personal and non-commercial use. Any use contrary to these Terms and Conditions requires the prior written consent of Shotokan Tora Gloucestershire. You may access the Website anonymously as a visitor, and will not be required to provide personal information. Unauthorised Use of the Website You may not use spiders, robots or other automated data mining technique to catalogue, download, store or otherwise reproduce or distribute content available on the Website or to manipulate the results of any activity carried out on the Website. You may not take any action to interfere with the Website or any other user's use of it, including but not limited to overloading, "flooding", "mailbombing" or "crashing" the Website. You may not send unsolicited emails, including promotions or advertisements, through the Website. You may not forge or hide your true identity in any postings or emails. You may not post on the Website any material which is threatening, libellous, defamatory, obscene or could otherwise violate any law. Shotokan Tora Gloucestershire will fully cooperate with any law enforcement authorities or court order requesting or directing the disclosure of the identity of anyone who posts such material. You may not frame portions of the Website within any other website or alter the appearance of the Website. Intellectual Property All pages and content within or linking to the Website including, but not limited to, text, graphics, audio, video, photographs, surveys and logos are the intellectual property of or are authorised for use by Shotokan Tora Gloucestershire and its licensors, partners and affiliates. This includes all trademarks, copyrights, patents and confidential information. Except as expressly permitted by these Terms and Conditions or by Shotokan Tora Gloucestershire in writing, you may not copy, reproduce, modify, republish, display, upload, post transmit or distribute in any way any content of the Website. Where you have been expressly permitted by Shotokan Tora Gloucestershire, you may copy agreed content to individual third parties for their personal use, but only if you acknowledge the website as the source of the material. One single copy of any page may be copied or downloaded for personal use or reference. You may not distribute or commercially exploit the content. You may not transmit it or store it in any other website or other forms of the electronic retrieval system. Third-Party Websites Shotokan Tora Gloucestershire does not independently verify the business practices of such third parties and makes no warranties on their behalf. The availability of any link or reference to any third party shall in no way constitute an endorsement by Shotokan Tora Gloucestershire of that third party. You should read the terms and conditions of any such website you visit. Any software that may be downloaded from a website operated by a third party is the responsibility of that third party. Shotokan Tora Gloucestershire accepts no liability for any loss or damage caused by viruses or otherwise arising as a result of you downloading such software. Information on the Website The information contained on the Website is intended for general information purposes only. Shotokan Tora Gloucestershire accepts no liability for the accuracy or completeness of the information contained on the Website. The views and opinions expressed on the Website are not necessarily those of Shotokan Tora Gloucestershire. Communications with Shotokan Tora Gloucestershire Any communication or material you send to Shotokan Tora Gloucestershire, except your personal information including questions, comments and suggestions shall be treated as non-confidential and non-proprietary. Except to the extent that it is covered by the Privacy Policy, any such information may be used by Shotokan Tora Gloucestershire for any purpose including reproduction and publication. You expressly authorise Shotokan Tora Gloucestershire to use any ideas, concepts, know-how or techniques contained in any communication for any purpose without compensation. Changes All information on the Website is subject to change without notice and without liability. These Terms and Conditions may be changed, and when this happens reasonable notice shall be given to members of Shotokan Tora Gloucestershire. You should check these Terms and Conditions from time to time. Your continued accessing or use of the Website constitutes acceptance of any such changes. Jurisdiction These Terms and Conditions constitute the entire agreement between you and Shotokan Tora Gloucestershire regarding your use of and access to the Website. These Terms and Conditions are governed by the laws of England, Scotland and Wales and the English Courts shall have exclusive jurisdiction, Contact If you have any questions regarding these Terms and Conditions, please Contact Us.